Video Conferencing is a multi-way, simultaneous video and audio communication using telecommunications technology. Video conferencing allows individuals from across the globe to communicate effortlessly.

A number of key components are required to successfully hold or participate in a video conference. These include:

Video Input – Video Conferencing requires a video input and is usually done through a webcam or, a video camera such as a Polycom Trio 8800.

Audio Input – For video to accompany sound, there needs to be an audio input as well. It is most commonly achieved through a microphone, although DVD/CD players are a source of audio too.

Video Output – For the video to be interpreted, a platform is needed to output the video on. This can be done using a number of items but most commonly a computer monitor, television or projector is used.

Audio Output – It is similar to the video output but for sound. Audio output usually runs through loudspeakers.

Data Transfer – Commonly the video/audio data is transferred across a telephone network, be it analog or digital; the internet or LAN in case of local conference.

Computer – A computer is required to tie the other components of the conference together. The computer helps compress and decompress the data using a codec and also maintains the data linkage over the network.

These components when put together form a video conferencing system. Dedicated and desktop are the 2 types of system. A dedicated video conferencing system is a device with all the required components built-in and is purpose built. A desktop system is an add-on to a regular computer desktop turning it into a video conferencing system.

When used correctly, video conferencing can offer great potential benefits to businesses.

It saves time and money on travel costs. Business has been affected by globalization and travelling to far off parts of the world is quite expensive and certainly not at all time efficient. Video conferences are a great aid for less important or routine business eliminating travel expenses and increasing productivity through decreased travel time.

Advances is technology mean that video conferencing is better, easier and more readily available than ever and gets you as close to ‘being there’ as can be without physically making the trip.

Video conferencing has now gone far beyond ‘talking heads’ on a screen; it is now possible to share all sort of information and documents instantly without any hassle.

Video conferencing also help improve the work-life balance of employees, reducing the time they spend away from home. For more info about video conferencing, click now.